Preparing Your Vehicle for Cross-Country Shipping

Shipping your car across the country requires more than just booking a transport service—it demands careful preparation to ensure a smooth, stress-free experience. Whether you’re relocating, buying a vehicle from another state, or sending a car to a loved one, proper preparation can save you from unexpected delays, damages, or extra costs.

This guide will walk you through everything you need to do before handing over your car to a transport company, from selecting a reliable carrier to preparing your vehicle for a safe and hassle-free journey.

Understanding Cross-Country Auto Transport

What is Cross-Country Car Shipping?

Cross-country car shipping refers to transporting a vehicle over long distances using professional auto transport services. This is typically done when driving the car yourself isn’t feasible due to time constraints, high mileage concerns, or relocation needs.

How Auto Transport Companies Operate

Car transport companies use large trucks and trailers to move vehicles across states. Depending on the distance, transport can take anywhere from a few days to two weeks. Companies offer different shipping methods, each with its pros and cons.

Common Methods of Vehicle Transport

• Open Transport – The most common and cost-effective method, where vehicles are transported on open trailers. However, cars are exposed to weather and road debris.
• Enclosed Transport – Provides protection from weather and damage, making it ideal for luxury or classic cars. It’s more expensive but offers added security.

Choosing the right method depends on your budget, vehicle type, and level of protection needed.

Step-by-Step Guide to Preparing Your Vehicle for Shipping

1. Choose a Reliable Auto Transport Company

The first step in preparing for cross-country shipping is selecting a reputable transport company.

• Research multiple companies – Compare services, pricing, and customer reviews.
• Check licensing and insurance – Ensure the company is registered with the FMCSA (Federal Motor Carrier Safety Administration) and has a valid MC number.
• Look for transparency – Reliable companies provide clear pricing, timelines, and insurance details upfront.

2. Clean Your Vehicle Inside and Out

A clean car makes it easier to inspect for pre-existing damage.

• Exterior Cleaning – Wash the car thoroughly to spot scratches, dents, or paint damage.
• Interior Cleaning – Remove trash, vacuum, and wipe down surfaces.
• Why It Matters – A dirty car can hide damage, making it difficult to file claims if needed.

3. Perform a Thorough Inspection

Before transport, do a complete inspection and document your vehicle’s condition.

• Take high-quality photos from multiple angles.
• Note scratches, dents, or paint chips in a written record.
• Check mechanical functions such as brakes, lights, and fluid levels.

4. Remove Personal Belongings

Most transport companies do not allow personal items inside vehicles due to weight restrictions and liability concerns.

• Remove all loose items, including electronics and documents.
• Secure built-in accessories, like GPS units.
• Empty the trunk and glove compartment to avoid damage or theft.

5. Check for Leaks and Mechanical Issues

A leaking vehicle can cause problems during transport, so inspect it before shipping.

• Check for oil, coolant, and transmission fluid leaks.
• Ensure the battery is fully charged and secured.
• Inflate tires to the recommended pressure.

If your vehicle is inoperable, notify the transport company in advance, as special equipment may be needed for loading and unloading.

6. Reduce Fuel Levels

Transporting a car with a full tank of gas adds unnecessary weight to the carrier.

• Keep the fuel tank at ¼ full – enough for short drives at pickup and delivery.

7. Disable Alarm Systems and Toll Tags

To avoid issues during transport:

• Turn off car alarms to prevent disruptions.
• Remove toll tags to prevent unnecessary charges.

8. Secure or Remove Accessories

External accessories can get damaged or cause problems during transport.

• Remove or secure roof racks, bike racks, spoilers, and antennas.
• Fold in side mirrors to reduce the risk of damage.

9. Gather Important Documents

Before your vehicle is picked up, have all necessary paperwork ready.

• Bill of Lading (BOL) – A transport receipt noting the vehicle’s condition.
• Insurance Details – Confirm transport coverage with your carrier.
• Vehicle Registration & ID – Some companies may request proof of ownership.

What to Expect on Pickup and Delivery Day

Pickup

• Conduct a final inspection with the driver.
• Review and sign the bill of lading.
• Take last-minute photos for records.

Delivery

• Inspect the vehicle for new damages before signing off.
• Compare the car’s condition to the pre-transport photos.
• If damage occurs, note it on the bill of lading and file a claim immediately.

Final Thoughts: Ensuring a Smooth Car Shipping Experience

Preparing your vehicle for cross-country shipping helps prevent damage, unexpected costs, and delays. By choosing a trusted carrier, documenting your car’s condition, and following these steps, you can ensure a stress-free transport experience.